SGNA 34th ANNUAL COURSE

HOTEL RESERVATION INSTRUCTIONS

SGNA Housing will be handled by the Baltimore Area Convention and Visitors Association Housing Bureau. Do NOT contact the hotel directly to make reservations. We encourage you to make your hotel reservations early. The Preakness horse race (the second race of the Triple Crown) will be held in the Baltimore area on Saturday, May 19th. Hotel room availability in the city will be limited over the weekend.

CONFIRMATIONS

The SGNA Housing Bureau will send you a confirmation. Review it carefully for accuracy. If you do not receive a confirmation via e-mail, fax, or mail within 14 days after sending request, please contact the SGNA Housing Bureau at 800/282-6632 or 410/837-4636 (International).

ROOM RATES/TAXES

In order to take advantage of the special SGNA convention rates, be sure to book your reservation by April 16, 2007. After April 16th, the official SGNA blocks will be released and the hotels may charge higher rates. All rates are per room night and are subject to a 12.5% tax (subject to change). Some hotels may charge additional fees for rooms with more than one guest. When making your reservation, please indicate room and bedding preferences in the “Special Needs” section of the Housing Form. The hotels will assign specific room types, and any other requests at check in, based upon availability.
Making your reservation through the SGNA Housing Bureau is the only way to guarantee SGNA’s special room rates. The SGNA rate is not available through the hotel website or other travel websites.

DEPOSITS

All hotels require a credit card guarantee or check deposit of one night’s room and tax (currently 12.5%) with each reservation request. Requests received without a credit card guarantee or check deposit will be returned. Please fill out the credit card information entirely or mail a check payable to the “SGNA/BACVA Housing Bureau.”

CHANGES/CANCELLATIONS/REFUNDS

Cancellations made after March 25, 2007 will be subject to a $50.00 cancellation fee. Changes and cancellations should be made through the SGNA Housing Bureau through May 10, 2007. Any cancellations made after that time will be subject to forfeiture of the entire deposit of one night’s room and tax. Beginning on May 11, 2007, please contact your hotel directly for all changes or cancellations.

BOOK YOUR ANNUAL COURSE HOTEL RESERVATION

DOWNLOAD THE HOUSING FORM
*Please note the international number is listed incorrectly on the Housing Form. Please use 410/837-4636 if you are calling internationally.